Project Management
Organise inspections into manageable work packages with deadlines, assignments, and progress tracking
Field inspection isn't just about individual feature assessments—it's about coordinating work across teams, meeting deadlines, and tracking progress toward completion. Geocadra's project management capabilities let you group features into logical work packages, assign them to team members, set expected completion dates, and monitor progress in real-time. From a single dashboard, managers can see which projects are on track, which are falling behind, and where to direct additional resources.
The Challenge of Coordinating Field Work
Inspection campaigns often involve thousands of features, multiple field crews, and tight deadlines. Without proper project management, work becomes chaotic—teams don't know their priorities, progress is tracked on whiteboards or spreadsheets, and nobody has a clear picture of overall status until it's too late. Managers discover projects are behind schedule days or weeks after problems began, when recovery options are limited.
How Geocadra Solves This
Projects in Geocadra are first-class objects that organise work and provide management visibility. Create projects for specific inspection campaigns, regulatory cycles, or maintenance rounds. Assign features to projects and team members to projects. Set expected start and end dates. Watch progress bars fill as inspections complete. Drill into any project to see exactly what's been done and what remains. Real-time dashboards replace manual status tracking.
Group features into logical work packages
Assign projects to specific team members
Set expected start and end dates
Real-time progress tracking and completion percentages
Track feature status: pending, in progress, completed, skipped
Project lifecycle: draft, active, completed, archived
How It Works
Create a Project
Define a new project with a name, description, and project type. Set expected start and end dates. Choose which inspection form will be used for features in this project.
Add Features
Select features to include in the project—from a layer, a filtered subset, or a geographic area. Features can belong to multiple projects if needed. Each feature starts in 'pending' status within the project.
Assign Team Members
Add team members to the project and optionally assign them specific features or areas. Team members see only projects they're assigned to, keeping their view focused on relevant work.
Monitor Progress
The project dashboard shows completion statistics—total features, completed, in progress, pending, and skipped. Progress bars provide at-a-glance status. Drill into specific features to see detailed inspection results.
Complete and Archive
When all features are inspected, mark the project as complete. Generate completion reports for stakeholders. Archive the project to keep your workspace organised while preserving the full record.
Common Use Cases
Inspection Campaigns
Annual or cyclical inspection programs become discrete projects with clear scope, deadlines, and completion criteria. Compare year-over-year results by reviewing historical project records.
Regulatory Compliance Cycles
Regulatory inspections often have strict deadlines. Projects track progress against these deadlines, alerting managers when completion rates suggest the deadline is at risk.
Maintenance Rounds
Routine maintenance inspection rounds—monthly vegetation checks, quarterly infrastructure assessments—become repeatable project templates. Clone last month's project for consistent workflow.
Emergency Response
After incidents, quickly create projects for damage assessment. Assign teams to affected areas and track completion as the response progresses. Real-time visibility supports incident command.
Frequently Asked Questions
Can a feature belong to multiple projects?
Yes, features can be included in multiple projects simultaneously. This is useful when the same assets are subject to different inspection types—for example, a safety inspection project and a maintenance planning project.
Can I create project templates?
Yes, save project configurations as templates for repeatable work. Templates include the project type, form assignment, and optionally a predefined feature set. Clone templates to create new projects quickly.
What does 'skipped' status mean?
Features can be marked as skipped when they can't be inspected—for example, if access is blocked or the asset no longer exists. Skipped features are tracked separately from completed ones, with required notes explaining why.
What project reports are available?
Project reports include completion summaries, status breakdowns, inspector activity, timeline adherence, and exportable inspection results. Reports can be generated at any point during the project or after completion.
Explore More Features
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Forms that match your workflow
Drag-and-drop form builder. Text, numbers, dropdowns, photos—create exactly what your inspections need. Use across all projects.